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According to a recent study by SquareTalk, 16% of companies were completely remote in 2022. The same study found that 40% of companies had adopted hybrid working models. Many companies have also increasingly adopted around-the-clock business models. To make these transitions easier, businesses have adopted the use of digital workspaces. A digital workspace is an integrated technology framework that allows users to manage and deliver data and applications. The information is not stored on the device but is instead accessed via a remote cloud server. Due to their flexibility, digital workspaces are useful tools for remote and hybrid workers. When company managers select a digital workspace provider, they should ensure that it has several key features. In this article, we will discuss the features that an ideal digital workspace should have and why companies should use them.

#1. Flexibility and Mobility Options

The first thing that a digital workspace should have is flexibility and mobility options. Most digital workspaces can be used on any device or operating system. Users should be able to access the digital workspace from devices such as smartphones, laptops, and tablets. The digital workspace should also be device-agnostic, which means that any software can be used on it, regardless of the device it is accessed from. Whether users prefer to use Apple or Android products, they will still be able to use the same applications and services as their co-workers. Users can also access the digital workspace via thin clients.

#2. Enhanced Security Measures

Managers should also ensure that their selected digital workspace provider includes enhanced security measures. These security measures can include single sign-on (SSO) measures, multi-factor authentication (MFA), and zero-trust policies. The security measures ensure that only authorized users can access the system.

#3. File Sharing

An ideal digital workspace provider should allow users to share files with each other. Users should also be able to transfer files between their various devices. Having efficient file-sharing capabilities makes it easier for team members to collaborate with each other, even if they are in different cities and countries.

#4. Centralized Dashboard

An efficient digital workspace provider should also include a centralized dashboard. A centralized dashboard allows managers to view information about devices registered onto the system. Through the dashboard, managers can check metrics such as device and server health. Managers can also use the centralized dashboard to grant employees access to software licenses and SaaS applications.

Why Use Digital Workspaces?

Now that we have discussed some of the features that digital workspaces should have, let’s discuss why companies should use digital workspaces. There are several significant benefits to using digital workspaces, such as saving costs, making remote work easier, and increasing productivity.

When companies use digital workspaces, they can implement BYOD (bring-your-own-device) policies so employees can use their own devices instead of relying on company-bought devices. Through these policies, users can extend the lifecycle of older or outdated devices. Another way that digital workspaces can help companies save on costs is that companies won’t have to rely on an extensive in-house IT support team. Instead, businesses can rely on the digital workspace provider to provide IT support in the case of any technical issues. Digital workspaces can help increase productivity and make remote work easier because users can easily work on projects with clients and colleagues regardless of their locations.